OLCC Metrc User Group

Purpose, Bylaws and Members of the Metrc User Group (Last Updated 4/8/2021)

OLCC Metrc User Group meetings and COVID-19

Due to the restrictions placed on large group gatherings during the Covid-19 pandemic and the current Executive Order from Governor Brown, User Group meetings continue to be held via a survey format. We would like to thank all of our members for their flexibilitywith this format during this time. We are always exploring additional options for alternative meeting formats based on member feedback. Questions or concerns regarding this format or survey should be directed to our CTS Team. It is our goal to be able to gather in person again when it is safe to do so.

Purpose

The Metrc User Group is the representative body of licensees, medical registrants, and individuals using the Cannabis Tracking System. The purpose of this group is to identify, prioritize, and vote on enhancements to the OLCC’s Cannabis Tracking System (Metrc). The Metrc User Group has been meeting since June 2017 and meets 3 to 4 times annually at the OLCC Headquarters in Milwaukie.

Bylaws

Member Types

The Metrc User Group is comprised of approximately 60 industry members and staff partners (OLCC/Metrc). There are two types of User Group representatives:
• 80% of the Metrc User Group seats are held by recreational licensees and medical registrants using the Cannabis Tracking System.
• 20% are held by individuals who work for a recreational licensee or medical registrant.

Licensee or Medical Registrant: A licensee, medical registrant, or any employee of the licensee/registrant may attend as a participant in the User Group (one participant per meeting per licensee/registrant). If a person is the representative for a license/registrant on the User Group and that person leaves the employ of the licensee/registrant, the licensee/medical registrant will fill that seat with another employee of the licensee/registrant (the individual who left the company is no longer a member of the User Group).

Individual: These seats are held by a specific individual, not a license or medical registrant as a whole. Individuals must be employed by an OLCC licensee or OHA medical registrant that reports through the Cannabis Tracking System at the time of being selected for the User Group. If the person leaves the employ of the licensee/registrant, that person may still participate in the User Group. However, an individual must be employed by another licensee/registrant by the time of the next User Group, or they lose their seat. Employment by a licensee/registrant will be based on whether you are listed in Metrc as an employee at a Metrc facility in any role (including as a license-holder).

Group Application and Selection Process

New Member Postings:
New member openings are filled via an online application posting process. Active posting alerts are done via Metrc notifications and appear as a pop-up message when a user accesses their CTS account. During an active posting period, the application link will also be available on the OLCC Metrc Wiki website in the User Group section. A general notification is also sent to OLCC GovList subscribers.

Applicant Pool:
In addition to selecting members to fill immediate vacancies, the selection team will also create a pool of qualified alternates that would be used to fill in vacancies between open application periods.

Selection Criteria:
Member selection is determined by a number factors including:
• Well rounded representation across all license types;
• Ability to communicate process-driven solutions effectively;
• Industry knowledge applied to compliance tracking software;
• Meet and maintain member type eligibility;
• Adherence to attendance requirements.

Application Submission Period:
An annual open application period will be held after the Q4 meeting to:
• Select new members to fill current openings;
• Create a pool of qualified applicants to fill vacancies created by attrition throughout the current meeting year.

Attendance Requirements

New Member attendance requirement:
New members are required to attend the first meeting scheduled after formal acceptance into the group. If a newly accepted member does not attend their first meeting, the user group position will be forfeited and subsequently filled from the pool of alternate candidates.

Licensee or Medical Registrant Members:
If no representative for the licensee/medical registrant attends for two consecutive meetings, the license/registrant as a whole loses its seat on the User Group. Members in this category may send an alternate attendee associated with the same facility to represent the license at the User Group Meeting if the named member is unable to attend.

Individual Members:
The individual must attend the User Group meetings themselves or it counts as an attendance “strike” with two consecutive absences resulting in the Individual member losing their seat on the User Group. Members in this category may not send an alternate attendee to a User Group meeting in their place.

Membership Termination:

Members who no longer meet the eligibility requirements for participation in the group either through lack of attendance or facility affiliation will be notified via e-mail that they have been terminated from the group. In the case of Licensee or Medical Registrant Members, the notice will be sent to the Industry Administrator associated with the Metrc account as well as the named member for the license. Terminated members are not excluded from reapplying for the group when future openings become available.

Additionally, the OLCC reserves the right to terminate group membership based on any non-compliant activity found to be associated with the member themselves or the member’s represented licensed facility.

Upcoming Meetings - updated June 24, 2021

2021 Meeting planning is currently underway. Updates will be sent via email. Please ensure your contact information is up to date so you don't miss important group news (send change requests to our CTS group).

2021 Meetings were held as follows:
The Q1 meeting was moved to a survey format sent March 17, 2021.

2020 Meetings were held as follows:
The Q1 meeting was February 27, 2020.
The Q2 meeting was moved to a survey format sent June 8, 2020.
We did not have a Q3 meeting due to wildfire and air quality issues impacting our membership.
The Q4 meeting was moved to a survey format sent October 26, 2020.

When we can meet in person again, our meetings are generally held at the main OLCC Headquarters in Milwaukie, Oregon:
9:00 am to 12:00 pm
Room 103 (Commission Room)
OLCC Headquarters
9079 SE McLoughlin Blvd
Milwaukie, Oregon 97222

Group Members

Our 2021 User Group is comprised of industry representatives across all license types. The list below includes members representing our recreational marijuana segment.
*We also have members representing our medical community who are not listed below due to patient privacy concerns. *

Name Facility Represented for User Group License Number License Type
Debra Huron ChemHistory 010-1002015CA5E Lab
Rachel Courtney Green Leaf Lab 010-10029074C70 Lab
Derrick Tanner Pixis Labs 010-1003224D558 Lab
Jamon Kerrigan Atlas Collective LLC 020-100105904E2 Producer
Alex Rad The Clone Brothers, LLC 020-1002250AD7C Producer
Malia Geister Indoor Orchards 020-100255921B4 Producer
Amanda Metzler Bigsby Brand 020-100269691F2 Producer
Marianne Cursetjee Alibi Cannabis 020-1003391638A Producer
Pansey Willcox-Fridley Old Apple Farm 020-1004259EB0B Producer
Jacob Glasser Oregon Weed Works 020-10066289730 Producer
Stephanie Doan Rising Leaf Farms, LLC 020-1006933D226 Producer
Anthony Horner Zuni Products 020-100743498F Producer
Sky Silga Sticky Farms 020-1008081A7F3 Producer
Megan Evetts MGF LLC 020-1008873E6F1 Producer
Jane Brooks Yerba Buena 020-1013432D099 Producer
Chrisi Shock Siren 020-10071771A8C Producer
Elisiva Weilert Green Pinky Farm 020-10019300505 Producer
Sandy Odell SLO MO 020-100430972E9 Producer
Three Medical Producers Confidential N/A Producer
Kate Wise Craft Extracts 030-100331855FF Processor
Katherine Dilworth Grön chocolate 030-100334417C0 Processor
Sara Holmes Empower Essential Oils LLC 030-100343979C0 Processor
Brian Saint Lunchbox Alchemy 030-1015485CACC Processor
Christopher Evans, MM Halo Labs; Hush; Hushcanna 030-1013394706D Processor
Clare Chapman Enjoy Brands 030-1011019FF54 Processor
Brittney Davis Canna Fusion / West Coast Baked Goodness 030-10042585997 Processor
Tai Hornsby We OG 030-100366625F2 Processor
Anthony Fritts Cannabis Nation - Blooming Deals 050-100164832B5 Retailer
Ian Watson Maritime Café 050-10000680436 Retailer
Jennie Fries Oregon's Finest 050-1000161114D Retailer
Rachel Jones Club Sky High 050-1000235878E Retailer
Marshal Pattison Next Level Wellness 050-1000788C835 Retailer
Bryan Arnold Kaya Shack 050-10010393593 Retailer
Clare Argast Serra - Downtown PDX 050-10020753B7D Retailer
Kae Smith Shango Premium Cannabis 050-1003452F812 Retailer
Erin Purchase Kind Leaf Pendleton LLC 050-10053577FB7 Retailer
Cindy Gua Weedbucks 050-1005582DBA5 Retailer
Brittanie Smith Karma Originals dba Folium Originals 060-1013532678D Wholesaler
Ty Riley Falcon Wholesale 060-10027324490 Wholesaler
Jordan Vasfaret Individual Member N/A N/A
Cheryl Johnson Individual Member N/A N/A
DeAnn Gunderson Individual Member N/A N/A
Domingo Moya Individual Member N/A N/A
Haley Olson Individual Member N/A N/A
Joe Nickless Individual Member N/A N/A
Kirsten Hamrick Individual Member N/A N/A
Pakou Xiong Individual Member N/A N/A
Wendy Mintey Individual Member N/A N/A
Wes Chumley Individual Member N/A N/A
Brooke Matis Individual Member N/A N/A
Caryle Hearte Individual Member N/A N/A

This table was last updated June 24, 2021.

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